Within the scope of Article 16/4 of our University's Associate and Undergraduate Education-Training and Examination Regulation;
advisor teaching staff are required to hold a meeting with their students at least once every semester/year, make suggestions regarding course planning, and record the meeting in minutes.
1
Timing and Minimum Obligation
Critical
⏰Duration:
An advisor meeting is held at least once every semester/year.
The meeting is held within 2 weeks from the start of the semester courses in the academic calendar.
The meeting is held between the advisor teaching staff and the students they advise.
At the end of the meeting, the process is recorded in minutes.
2
Meeting Agenda
Planning
In the meeting, the courses the student will follow within the framework of the program they continue and suggestions for changes to be made are discussed.
📍Course Selection
Determining the compulsory and elective courses the student needs to take.
📊Academic Standing
Making guidance considering the student's success status in the program.
🧩Course DistributionDistribution of courses within the program and workload balance (e.g., avoiding piling up in the same semester).
🔧Technical Evaluation
Observing the structural features of the courses, prerequisites, and similar technical issues.
💡Note:
As a result of these evaluations, the course plan is guided and clarified by the advisor.
3
Preparation of Minutes
Documentation
At the end of the meeting, the "Advisor Meeting Minutes" attached to the letter are prepared.
The meeting date and the semester in which the meeting was held are written in the minutes.
Course plan/change suggestions discussed in the meeting are summarized.
Necessary signatures are completed (advisor and/or relevant parties according to your meeting format).
